Privacy and cookies

Advesya places the greatest importance and care on protecting private life and Personal Data, as well as to the respect for the provisions of applicable Legislation. This Privacy Notice describes the types of information (Personal Data) that Advesya may collect, the means by which Advesya may collect, use or share your Personal Data; steps that Advesya takes to protect your personal information and choices and rights that You are provided with respect to the use of your personal information.

This Privacy Notice applies to the Personal Data collected on Advesya website.

This Privacy Notice also applies to Personal Data collected by or provided to Advesya as part of activities described in the section “How and Why we process your Personal Data” for Advesya service providers, including consultants and Advesya job applicants.

As an EU based company, for collection, use and retention of personal information, Advesya complies with the EU GDPR (General Data Protection Regulation 2016/679).

Minors

This website is not designed or intended for use by children under the age of 16. We do not knowingly collect any Personal Data on this website from anyone under the age of 16 without the prior, verifiable consent of a parent or guardian. Such parent or guardian may have the right, upon request, to view the information provided by the child and require that it be deleted. Moreover, all minors should seek their parent’s or guardian’s permission prior to using or disclosing any Personal Data on this website or online resource.

Definitions

For the purposes of this Privacy Notice:

Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

Company (referred to as either “the Company”, “we”, “us” or “our” in this Notice) refers to Advesya, 25 Rue du Quatre Septembre, 75002 Paris.

Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.

Country refers to France.

Data Controller means Advesya, as the company determining the purposes and means of data processing.

Device means any device that can access the Website, such as a computer, a mobile phone or a digital tablet.

Personal Data is any information that relates to an identified or identifiable individual.

Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analysing how the Service is used.

Third-Party Social Media Service refers to any website or any social network website.

Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

Website refers to Advesya, accessible from www.advesya.com.

You means the individual accessing or using the Website / providing their personal information to Advesya, or the Company, or other legal entity on behalf of which such individual is accessing or using the Website / providing Personal Data of individuals to Advesya, as applicable.

Identity and Contact Details of the Data Controller

The data Controller is Advesya Ltd, 25 Rue du Quatre Septembre, 75002 Paris. Advesya has designated a Data Protection Officer (DPO).You may contact Advesya DPO at Advesya Ltd, 25 Rue du Quatre Septembre, 75002 Paris or by email at dpo@advesya.com.

How and Why We Process Your Personal Data

On this website, we may request Personal Data about You. Examples of Personal Data that we may collect that directly identifies You includes:

Your name; contact information that You may provide to us; your e-mail address, and other information in combination with these identifiers;

Identification, contact details as well as current and previous education and employment details (such as a CV) or other data required for provision of your services as an employee of Advesya’s Service Provider;

Identification, contact details as well as current and previous education and employment details (such as a CV) or other data that You had provided to us as an applicant for a job at Advesya;

Your Personal Data collected if You are a clinical trial participant or an investigator site staff member is described in a separate notice, which will be provided to You prior to your data being collected for those purposes.

We also may collect certain Personal Data that does not directly identify You by name, but could be used to identify that a specific computer or device has accessed our website (Usage data).

We process your Personal Data on our websites for many reasons, including:

To contact You in response to your requests or inquiries;

To personalize your experience;

To perform website analytics and measure website performance;

To maintain the website, including for security purposes;

To ensure preparation, entering and administration of the contracts with Advesya Service Providers of whom You may be an employee. The data may also be processed for purposes related to the services provided by the Service Provider (your employer), such as activities related to conduct of clinical trial;

To ensure preparation, entering and administration of the information that is needed for Advesya to process your job application and manage contractual activities with You.

Any Personal Data collected through our websites will be used in accordance with this Privacy Notice.

More Information on our Processing Activities

This information below outlines each processing activity in greater detail and provides information on the categories of information collected for each activity as well as the legal basis of processing for each of these activities as per the EU GDPR.

Responding to Requests or Inquiries

We may use the information that You provide to us to take the steps necessary to respond to your request or inquiry. Depending on your request, we may collect your contact information (such as your name, mailing address, telephone number, job title), your interests and preferences (such as areas of interest), and any other information You provide to us. We collect and process your Personal Data for these purposes based on our legitimate interest to respond to your request (Article 6(1)(a) of the GDPR).

Personalising your Experience

We may collect certain information about You, your preferences, and how You have interacted with us in the past in order to understand your interest so that we can best serve You. This may include information about your contact and product preferences, languages, marketing preferences, and demographic data. In cases where we collect this information automatically, we collect and process this information for our legitimate business interests. In other cases, we will collect and process this information pursuant to your consent (Article 6(1)(f) GDPR and Article 6(1)(a) of the GDPR).

To Run and Maintain our Website

We may collect usage data, which may include information such as your Device’s Internet Protocol address (e.g., IP address), browser type, browser version, the time and date of your visit, and other diagnostic data.

We may also collect information that your browser sends whenever You visit our Service or when You access the Service by or through a mobile device. We collect this information automatically, for our legitimate business interests to run, maintain, and secure our websites (Article 6(1)(f) of the GDPR).

Cookies and Other Web Trackers [Please click here for more information about the type of cookies that we use].

We use Cookies and similar tracking technologies to track the activity on our Service and store certain information. Tracking technologies used are tags and scripts to collect and track information and to improve and analyse our Service. We use some of this information to allow our websites to run, as well as to learn more about how our websites and online resources are used and to otherwise improve and administer the site. We also use this information to enable us to deliver information tailored to your interests and preferences, based on your use of the site. For some cookies, we use our legitimate business interests to run, maintain, and secure our websites (Article 6(1)(f) of the GDPR). In some jurisdictions, we ask for your consent before collecting this information, in which case You will be presented with a choice as to whether You wish to allow the collection and use of this type of information. (Article 6(1)(f) of the GDPR).

Use of Data for Marketing

We do not sell or transfer your Personal Data to any non-affiliated entity for their own direct marketing use unless we provide clear notice to You and obtain your explicit consent. We use third party advertising companies to place ads on other websites. These companies may use data about your visits to this and other websites in order to measure advertising effectiveness and to provide advertisements about our goods and services that may be of interest to You. If You would like more information about this practice and your choices to opt out of having this information used by these companies, see our Cookie Notice.

To ensure preparation, entering and administration of the contracts with Advesya Service Providers of whom You may be an employee. The data may also be processed for purposes related to the services provided by the Service Provider, such as activities related to conduct of clinical trial. In such cases Advesya will collect your data based on the contractual necessity or to comply with other legal requirements in the EU such as EU Clinical Trial Regulation (Article 6(1)(b) of the GDPR) and Article 6(1)(c) of the GDPR).

To ensure preparation, entering and administration of the information that is needed for Advesya to process your job application and manage pre-contractual activities with You as a candidate. In such cases Advesya will collect your data based on the contractual necessity or to comply with other legal requirements in the EU such as the employment law (Article 6(1)(b) of the GDPR). Such data will only be retained for the duration of the application process, unless otherwise required by the EU Member State or as per consent obtained from You. If we would like to retain your Personal Data beyond the initial purpose, we will seek your consent, in such cases, the processing will be based on your consent (Article 6(1)(a) of the GDPR).

Information Sharing / Recipients of Personal Data

We may share your personal information in the following situations:

With Service Providers: we may share your personal information with Service Providers to monitor and analyse the use of our Service to contact You;

For business transfers: we may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of our business to another company;

With Affiliates: we may share your information with our Affiliates, in which case we will require those Affiliates to honour this Privacy Policy. Affiliates include our parent company and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us;

With business partners: we may share your information with our business partners to offer You certain products, services or promotions;

With your consent: we may disclose your personal information for any other purpose with your consent;

To respond to appropriate requests of legitimate government authorities, or where required by applicable laws, court orders, or government regulations; and where needed to investigate or respond to a complaint or security threat.

International Transfers of Your Personal Data

Any Personal Data You provide to us through your use of this website may be transferred to or stored in a geographic region that imposes different privacy obligations than your country of origin. This means that your Personal Data may be sent to a country with less restrictive data protection laws than your own. Any such transfer will be conducted in compliance with applicable law.

For transfers of Personal Data to a third country outside the European Union (EU), European Economic Area (EEA) or in absence of an adequacy decision, within the Advesya Group, business partners and service providers, we establish the contracts containing the EU Standard Contractual Clauses, which according to the EU Commission decision of 04 June 2021 (EU 2021/914) constitute appropriate and suitable safeguards to ensure compliance with GDPR.

Retention of Your Personal Data

Advesya will only retain your Personal Data (including usage data) for as long as is necessary for the purposes set out in this Privacy Notice. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

How do We Guarantee the Security of Your Personal Data

Advesya undertakes to protect the Personal Data we collect, or process, against loss, destruction, deterioration, unauthorised access or unauthorised disclosure.

We thus implement all appropriate technical and organisational measures, in line with the nature of the Data and the risks involved with their Processing. The measures may include practices such as limitation of access to Personal Data, pseudonymisation or encryption of the data.

In addition, our practices and policies and/or physical and/or digital security measures (secure access, authentication procedure, backups, software, etc.) are regularly checked and updated if necessary.

Your Rights

You have the following rights with respect to your Personal Data:

The right to request access to the Personal Data that Advesya has about You;

The right to rectify or correct any Personal Data that is inaccurate or incomplete;

The right to request a copy of your Personal Data in electronic format so that You can transmit the data to third parties, or to request that Advesya directly transfer your Personal Data to one more third parties;

The right to object to the processing of your Personal Data for marketing and other purposes;

The right to erasure (deletion/right to be forgotten) of your Personal Data when it is no longer needed for the purposes for which You provided it, as well as the right to restriction of processing of your Personal Data to certain limited purposes where erasure is not possible;

If data processing is based on consent, note that You have the right to withdraw your consent at any time, but that the withdrawal of your consent does not affect the lawfulness of processing based on consent before its withdrawal. In the event of an erasure request, we may retain a copy of your Personal Data for our record-keeping purposes and to avoid entering your Personal Data in our systems after your request.

To exercise any of these rights, please contact us at dpo@advesya.com.

If You believe or have the impression that our data processing does not comply with the GDPR, You are entitled to lodge a complaint with the responsible supervisory authority. You can find a list of Data Protection Authorities depending on the EU country where You are residing here.

Changes to this Privacy Notice

From time to time, we may revise this Privacy Notice. Any such changes to this Privacy Notice will be reflected on this page. Advesya recommends that you review this Privacy Notice regularly for any changes. Changes to this Privacy Notice are effective when they are posted on this page.

COOKIE NOTICE – Tracking technologies and Cookies [Please click here to learn more about cookies we use].
We use Cookies and similar tracking technologies to track the activity on our Service and store certain information. Tracking technologies used are tags and scripts to collect and track information and to improve and analyse our Service. The technologies we use may include:

Cookies or Browser Cookies. A cookie is a small file placed on your Device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless You have adjusted your browser setting so that it will refuse Cookies, our Service may use Cookies.

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

Necessary/Essential Cookies

Type: Session Cookies
Administered by: Advesya
Purpose: these Cookies are essential to provide You with services available through the Website and to enable You to use some of its features.

They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and we only use these Cookies to provide You with those services.

Cookies Notice/Notice Acceptance Cookies

Type: Persistent Cookies
Administered by: Advesya
Purpose: these Cookies identify if users have accepted the use of cookies on the Website.

Functionality Cookies
Type: Persistent Cookies
Administered by: Advesya
Purpose: these Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

The cookies consent tool can be used to customize your cookie preferences. This tool will capture your choice and consent for the use of cookies that are not strictly necessary for the functioning of the website. Cookies are only retained insofar as they remain on your browser and can be deleted at any time.

If you’d like to delete Cookies or instruct your web browser to delete or refuse Cookies, please visit the help pages of your web browser.

For the Chrome web browser, please visit this page from Google: https://support.google.com/accounts/answer/32050

For the Internet Explorer web browser, please visit this page from Microsoft: http://support.microsoft.com/kb/278835

For the Firefox web browser, please visit this page from Mozilla: https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored

For the Safari web browser, please visit this page from Apple: https://support.apple.com/guide/safari/manage-cookies-and-website-data-sfri11471/mac

For any other web browser, please visit your web browser’s official web pages.

Cookies used on this site do not capture any information that personally identifies a user and are intended only to facilitate and enhance your experience with the website.